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Client Receipts Cash Book Report

  • 24/08/2025
  • Knowledge

How To
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Location: LEAP Menu > Reports > Client Funds > Client Receipts Cash Book

Purpose: Lists Client Account receipts and bank deposits within a specified period for a selected bank account, tracking incoming Client funds to support reconciliation and compliance.

The report is generated to reflect transactions specific to a designated Client Accounts bank account and is marked as ‘Interim’ to differentiate it from the ‘Client Receipts Cash Book’ generated during the Client Account End of Month (EOM) procedure.

  • The latter can be accessed via LEAP Menu > Reports > Client Funds > Client Accounts End of Month > View Previous EOMs. It represents the finalised account activity for that period, particularly for compliance purposes. For instructions on how to run the Client Account EOM, please refer to this article.
 
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Important Notes:

 

The report organises results based on the Transaction Date of Client Funds Receipts. Therefore, a Client Funds Receipt will be captured in the cash book only if its Transaction Date is within the specified date range.

    • In instances where the Transaction Date differs from the Entry Date, both dates will be listed. The Entry Date will be marked by an asterisk (*). 

Report Filters: 

Start Date and End Date Displays only Client Funds Receipts and Client Funds Bank Deposit that are dated within the specified period, based on the Transaction Date.  
Bank AccountProvides a list of Client Accounts Bank Accounts to choose from. The report will display and incorporate transactions for the selected Bank Account only. 

Report Fields: 

Date
  • Transaction Date: The Transaction Date of the transaction.
  • Entry Date: The Entry Date of the transaction, displayed underneath marked by an asterisk (*).
Rec No.

The Reference Number of the transaction. 

Payment Method

The Payment Type of the transaction. 

Received From

The payor or remitter, as indicated in the 'Received From' field in the 'Client Receipt' window. 

Matter No, Client Name; Matter DescriptionDisplays the following:
  • Matter Number – The relevant matter number. 
  • Client Name – The matter's client.
  • Matter Description – The matter description, set in the 'Matter Type' window of the matter.
Reason

The reason for creating:

  • The Client Funds Receipt, as indicated in the 'Reason' field in the 'Client Receipt' window; OR
  • The Client Funds Bank Deposit, as indicated in the 'Memo' field in the 'Client Bank Deposit' window. 
Multi AmountThe line amount for a multi-line receipt.

NOTE:

  • It is used when a Client Funds Receipt is apportioned to multiple matters, displaying the specific amount allocated to each respective matter. 
  • If the transaction is a Client Funda Bank Deposit, the full amount is displayed even the bank deposit is not apportioned to multiple matters. 
Total AmountThe total amount of the Client Funds Receipts or the reversals of Client Funds Receipts. 
Banked

The amount of funds deposited into the specified bank account.

NOTE:

  • For a Client Funds Receipt with a Payment Type not requiring banking (e.g., BACS), the amount displayed in this field is the same as that under ‘Total Amt’. This is because the receipt of these payments directly involves the deposit of funds. 
  • For a Client Funds Receipt that has a Payment Type requiring banking (e.g., Cheque or Cash), this field is blank. The banked amount will be displayed for the associated Client Funds Bank Deposit. 

NOTE: 

  • The above greyed-out fields are not relevant to Client Funds Bank Deposits.
  • For a Client Funds Bank Deposit, the report identifies the associated Client Funds Receipt in the 'Matter No, Client Name; Matter Description' field. 
 
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Two different transaction types in this report: 

 

1. Client Funds Receipt that has a Payment Type not requiring banking (e.g., EFT). 

 

2. Client Funds Receipt that has a Payment Type requiring banking (e.g., Cheque or Cash).

 

NOTE: For the second type, a Client Funds Bank Deposit will be created to record the funds subsequently deposited into the bank account. Client Funds Bank Deposits are treated as individual transactions. Consequently, the report will include them if their transaction date falls within the specified period, linking them to their associated Client Funds Receipt.

 

To access LEAP Payment Types settings, navigate to LEAP Menu > Settings > Application > Settings > Accounting > Payment Types.

Last Modified Date
24/08/2025 10:39 pm
Title
Client Receipts Cash Book Report
URL Name
Client-Receipts-Cash-Book-Report-IE

Resolution
Reports
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Client Receipts Cash Book Report