Creating a Client Funds Payment

14/01/2026
Knowledge

How To

Client Funds Payments refer to funds transferred from the client funds account to cover costs and disbursements. Learn how to create, reverse Client Funds Payments in LEAP.

Make sure that the cheque number allocated to the payment is the correct number. If it's not correct, then:

a previous transaction has been incorrectly entered;
a prior transaction has not been entered into LEAP; or
you have started a new batch of cheques.

Desktop
Web

Create a Client Funds Payment

Check if a matter has sufficient funds:

Open the matter.
Click LEAP Accounting.
Click the Client Funds > Client Accounts tabs.
Check the Available Balance amount at the top right of the window.

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Client Funds > Client Accounts tabs.
Click New Payment on the toolbar.
The default Bank Account is used. If you want to use a different account, click and select one from the list, then click Select.
Enter or select a supplier in the Pay To and Address fields.

You can create a new supplier at this point. Click then New Card on the Select a Card List.

If they are an one-off payee, then type their name directly into the Pay To and Address fields.
Enter a Payment No. if you are not using automatic sequential numbering.
Enter or select a Transaction Date if it's different from the current date.

To record a manual cheque or EFT payment, change the date to the chequebook date or bank statement date.
The Entry Date will always display the current calendar date and can't be changed.
Choose a Payment Type by clicking and choosing an option from the list, then click Select.

Once you have chosen the Payment Type and depending on your selection, you may want to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the bank account details fields. Click OK.

Tick the Payment Sent checkbox, if required.
In the first row of the table, click the Matter No. cell. The current matter number will display. If you want to apply the payment to another matter number, click to choose another matter.

Click to edit heading

Matter numbers in the date format 'xxxx-xx-xx' that contain a non-existent day or month (e.g 2025-31-12 or 2025-12-40) will not be supported for accounting actions. Users will have to manually update the matter number to a supported format.
Click the Reason cell to type a description in the textbox that appears.

The amount displayed in the Available column is the same as the Available Balance on the Client Funds > Client Accounts tabs.
Enter the Amount.
To enter a payment for multiple matters, enter each matter on a new line in the table.
Click on the toolbar to print the payment once it's been saved.
Click Save & Close.

The payment will be recorded in the matter under the Client Funds > Client Accounts tabs.

Reverse a Client Funds Payment

To reverse a Client Funds Payment, follow these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Client Funds > Client Accounts tabs.
Open the payment.
Click on the toolbar.

Note: Reversed cheques cannot be undone in LEAP. The reversal is final, and if needed, a new cheque must be issued.
Edit the Reason, if required.
Click on the toolbar to print the reversal once it's been saved.
Click Save & Close.

The reversal will be recorded in the matter under the Client Funds > Client Accounts tabs.

Click to edit heading

If you encounter an error “Unable to reverse this transaction. An item has been invoiced ” when attempting to reverse a payment, you will need to first reverse the finalised invoice before proceeding with the payment reversal.

Void a Client Funds Payment Cheque

If you have already entered the cheque you want to void, you must reverse the cheque first.

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Client Funds > Client Accounts tabs.
Click New Payment on the toolbar.
Select Client Account Cheque as the Payment Type.
Confirm the cheque number to be voided in the Payment No. field. If you need to change the cheque number, untick Auto and type in the cheque number.
Click and select Void Cheque.
Confirm the action.

Create a Client Funds Payment

Check if a matter has sufficient funds:

Open the matter.
Hover over the Client Funds tab and click Client Accounts.
Check the Available Balance amount on the left-side panel.

Open the matter.
Hover over the Client Funds tab and click Client Accounts.
Click New Payment to open the Client Payment window.
The default Bank Account is used. If you want to use a different account, select one from the drop-down list.
By default, the Pay To field is blank. Click to select a card from the window. You can also directly type a name and address into the Pay To textbox.
Select a Payment Type from the drop-down list. Once a payment type is selected, the Payment Type Details window displays.

Complete the relevant information and click Add. If you need to change any of the payment type details at any stage, click .
Enter a Payment No. if you are not using automatic sequential numbering.
By default, today's date is entered in the Transaction Date field. Click to select a different date, if required.
The Entry Date is always today's date and can't be changed.
Enter a Reason.
Enter the Amount.
If the payment is to apply to a number of different matters, click New Line and select another matter and complete the rest of the details.
Toggle the Print option On to print the payment once it's been saved.
Click Save.

The payment will be recorded in the matter under the Client Funds > Client Accounts tabs.

Reverse a Client Funds Payment

To reverse a Client Funds Payment, follow these steps:

Open the matter.
Hover over the Client Funds tab and click Client Accounts.
Open the payment.
Click Reverse at the bottom of the Client Payment window.

The window will change to Reverse Client Payment.
Edit the Reason, if required.
Click Print to print the reversal.
Click Save.

The reversal will be recorded in the matter under the Client Funds > Client Accounts tabs.

Void a Client Funds Payment Cheque

If you have already entered the cheque you want to void, you must reverse the cheque first.

Open the matter.
Hover over the Client Funds tab and click Client Accounts.
Click New Payment to open the Client Payment window.
Select Client Account Cheque as the Payment Type.
Tick the Void Cheque checkbox.
Click Save.
Click Confirm.

Last Modified Date

14/01/2026 6:41 am

Title

Creating a Client Funds Payment

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