Creating a Client to Office Transfer

How To

LEAP provides the ability to easily transfer funds from the Client Funds Account to the Office Account for the payment of costs and disbursements in finalised invoices. The Client to Office Transfer function simultaneously completes both the Client Payment and the Office Receipt transactions on the matter. Learn how to create Client to Office Transfers for single or multiple matters in LEAP.

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Before you create a Client to Office Transfer, please ensure the following:

The Client has sufficient details, i.e Street Address;
Available Client Funds from cleared receipts to use; and
Invoice Status is Final - Printed/Sent.

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If a cheque receipt has not already been cleared, you will be able to do so by following the steps below:

Open the Client Funds receipt.
Click the ellipsis button and select Cheque Cleared.
Click Save & Close.

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Create a Client to Office Transfer - Single Matter

LEAP provides the ability to easily transfer funds from the Client Funds Account to the Office Account for the payment of costs and disbursements in finalised invoices using these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Client Funds > Client Accounts tabs.
Click Client to Office.

The Client to Office Transfer will open in a new window.
The default Client Funds Account is used under Client Funds.

Click next to Client Funds to change the Client Funds Account and click Select. You will need to ensure that the funds have been entered into the correct Client Funds Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Enter or click to select a Payment Type.

(Optional) Once you've chosen the Payment Type, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click OK.

An Office Bank Deposit will need to be created if the Payment Type is Cheque or Cash.
Depending on the Payment Type selected, the default Office Account is used and Undeposited or Deposited will be selected.

Click next to default Office Account to change the Office Account and click Select.
Enter or edit the Reason.
An automatic sequential number is filled in Payment No.

Untick Auto checkbox if you would like to update the payment number manually.
An automatic sequential number is filled in Receipt No.

Untick Auto checkbox if you would like to update the receipt number manually.
Enter or click to select a Transaction Date.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Client Funds you would like choose from the drop-down list:
- All Available - Default, all available Client Funds
- Protected Only - Use only Protected Client Funds
(Optional) Click next to Filter By Batch No. to display invoice(s) by Batch No.

The Select Batch will open in a new window.
Enter the amount to be transferred to an invoice in the Apply column of the table.

A Client to Office Transfer cannot be processed unless a finalised invoice exists for the matter.

If no entries appear, check the following:
- Ensure the correct Client Funds account has been selected.
- Where client funds were recevied by cheque, ensure the cheque is cleared.
- Confirm there is finalised invoice.
(Optional) Click Apply All to apply all available Client Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Funds Available figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save & Close.
Both the Client Payment and Office Receipt will open in new windows.

Click Save & Close for both windows.

The client payment will appear on the Client Accounts ledger and the office receipt will appear on the Payment & Debtors ledger.

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If you receive the warning that 'There is an invoice is less than 7 days old' while creating a Client to Office transfer, please note that this refers to 7 business days, excluding weekends and public holidays. If you wish to proceed with applying the funds, click Yes to continue.

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To print the Client to Office transfer, open the client payment and click the Printer icon in the top left. Click the drop-down arrow next to the Printer icon to access other print options such as Print Cheque and Save as PDF to Correspondence.

Create a Client to Office Transfer - Multiple Matters

One client to office transfer can be created to apply to multiple matters. Using the procedure below to create a transfer will display the client funds payment and the office receipt for each individual matter.

From LEAP Matter List, click the LEAP Menu > Accounting > under Client Accounting > Client to Office Transfer.

The Client to Office Transfer will open in a new window.
The default Client Funds Account is used under Client Funds.

Click next to Client Funds to change the Client Funds Account and click Select. You will need to ensure that the funds have been entered into the correct Client Funds Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Enter or click to select a Payment Type.

(Optional) Once you've chosen the Payment Type, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click OK.

Click to edit heading

An Office Bank Deposit will need to be created if the Payment Type is Cheque or Cash.

Depending on the Payment Type selected, the default Office Account is used and Undeposited or Deposited will be selected.

Click next to default Office Account to change the Office Account and click Select.
Enter or edit the Reason.
An automatic sequential number is filled in Payment No.

Untick Auto checkbox if you would like to update the payment number manually.
An automatic sequential number is filled in Receipt No.

Untick Auto checkbox if you would like to update the receipt number manually.
Enter or click to select a Transaction Date.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Client Funds you would like choose from the drop-down list:
- All Available - Default, all available Client Funds
- Protected Only - Use only Protected Client Funds
(Optional) Click next to Filter By Batch No. to display invoice(s) by Batch No.

The Select Batch will open in a new window.
Enter the amount to be transferred to an invoice in the Apply column of the table.
(Optional) Click Apply All to apply all available Client Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Funds Available figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save & Close.
Both the Client Payment and Office Receipt will open in new windows.

Click Save & Close for both windows.

The client payment will appear on the Client Accounts ledger and the office receipt will appear on the Payment & Debtors ledger.

Click to edit heading

To print the Client to Office transfer, open the client payment from the matter and click the Printer icon in the top left. Click the drop-down arrow next to the Printer icon to access other print options such as Print Cheque and Save as PDF to Correspondence.

Reverse a Client to Office Transfer

After a Client to Office Transfer has been processed, it essentially becomes two separate transactions:

a Client Funds Payment, and;
an Office Receipt

Each of these transactions need to be reversed separately and you will be prompted to do this when you save one part of the reversal:

See Creating a Client Funds Payment > Reverse a Client Funds Payment for more info.

See Creating an Office Receipt > Reverse an Office Receipt for more info.

Adjust the Transaction Date to group the reversal with the original transaction in the Client Funds Bank Reconciliation, if required.

Click to edit heading

If you are reversing a multi-payment, all portions of the payment for all matters will be reversed.

Create a Client to Office Transfer - Single Matter

Open the matter.
Hover over the Client Funds tab and click Client Accounts.
Click Client to Office.

The Client to Office Transfer will open in a new window.
The default Client Funds Account is used under Client Account.

Click the drop-down list and select to change the Client Funds Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Enter or click the drop-down list to select a Payment Type.

(Optional) Once you've chosen the Payment Type, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click Add.

Click to edit heading

An Office Bank Deposit will need to be created if the Payment Type is Cheque or Cash.

Depending on the Payment Type selected, the default Office Account is used and Undeposited or Deposited will be selected.

Click the drop-down list to change the Office Account.
Enter or edit the Reason.
An automatic sequential number is filled in Receipt No.

Untick Auto No. checkbox if you would like to update the receipt number manually.
An automatic sequential number is filled in Payment No.

Untick Auto No. checkbox if you would like to update the payment number manually.
Enter or click to select a Transaction Date.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Client Funds you would like choose from the drop-down list:
- All Available - Default, all available Client Funds
- Protected Only - Use only Protected Client Funds
Enter the amount to be transferred to an invoice in the Apply column of the table.
(Optional) Click Apply All to apply all available Client Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Funds Available figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save.

The client payment will appear on the Client Accounts ledger and the office receipt will appear on the Payment & Debtors ledger.

Create a Client to Office Transfer - Multiple Matters

Click > Accounting > under Client > Client to Office Transfer.

The Client to Office Transfer will open in a new window.
The default Client Funds Account is used under Client Account.

Click the drop-down list and select to change the Client Funds Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Enter or click the drop-down list to select a Payment Type.

(Optional) Once you've chosen the Payment Type, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click Add.

Click to edit heading

An Office Bank Deposit will need to be created if the Payment Type is Cheque or Cash.

Depending on the Payment Type selected, the default Office Account is used and Undeposited or Deposited will be selected.

Click the drop-down list to change the Office Account.
Enter or edit the Reason.
An automatic sequential number is filled in Receipt No.

Untick Auto No. checkbox if you would like to update the receipt number manually.
An automatic sequential number is filled in Payment No.

Untick Auto No. checkbox if you would like to update the payment number manually.
Enter or click to select a Transaction Date.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Client Funds you would like choose from the drop-down list:
- All Available - Default, all available Client Funds
- Protected Only - Use only Protected Client Funds
(Optional) Click next to Filter By Batch No. to display invoice(s) by Batch No.

The Select Batch will open in a new window.
Enter the amount to be transferred to an invoice in the Apply column of the table.
(Optional) Click Apply All to apply all available Client Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Funds Available figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save.

The client payment will appear on the Client Accounts ledger and the office receipt will appear on the Payment & Debtors ledger.

Reverse a Client to Office Transfer

After a Client to Office Transfer has been processed, it essentially becomes two separate transactions:

a Client Payment, and;
an Office Receipt

Each of these transactions need to be reversed separately and you will be prompted to do this when you save one part of the reversal:

See Creating a Client Funds Payment > Reverse a Client Funds Payment for more info.

See Creating an Office Receipt > Reverse an Office Receipt for more info.

Adjust the Transaction Date to group the reversal with the original transaction in the Client Funds Bank Reconciliation, if required.

Click to edit heading

If you are reversing a multi-payment, all portions of the payment for all matters will be reversed.

Last Modified Date

14/01/2026 6:41 am

Title

Creating a Client to Office Transfer

URL Name

Creating-a-Client-to-Office-Transfer-IE

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