Setting Up QuickBooks with LEAP

08/10/2025
Knowledge

How To

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Before you can use QuickBooks with LEAP, you’ll first need to have your QuickBooks account up and running. You’ll then need to set up the chart of accounts in both QuickBooks and LEAP.

Add NL Account Codes to QuickBooks

Log into your QuickBooks Online account.
Click on Accounting on the left-hand action panel.
Click Chart of accounts.

Create the following accounts:

Account Name	QuickBooks Online
	Category	Detail
Bank Account (Office Account)	Bank	Checking
LEAP Undeposited Funds	Current Asset	Other Current Assets
LEAP Debtors Adjustment	Current Asset	Current Asset
LEAP Debtors	Current Asset	Current Asset
LEAP Client Fees	Income	Service/Fee Income
LEAP Cost Recoveries	Income	Service/Fee Income
LEAP Office Receipts	Income	Service/Fee Income
LEAP Client Credits	Income	Unapplied Cash
LEAP Office Payments	Cost of Goods Sold	Other Costs of Services
LEAP Discounts Given	Expenses	Other Miscellaneous
LEAP Debtor Write Offs	Expenses	Bad Debts
LEAP Payments Write Offs	Expenses	Other Miscellaneous

Set Up Tax Codes in QuickBooks

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You may need to engage the services of a LEAP Consultant to set up the tax code in QuickBooks.

It is also essential that you set up the No VAT (NONE) tax code in QuickBooks.

Log into your QuickBooks Online account.
Click on tab on the left-hand action panel.
Click on .
Select Add/edit tax rates and agencies which is in the Related Tasks box on the right of the screen.
Click to create a new Tax Rate and Agency.
Select the Single Tax Rate radio button.
Type NO VAT into the Tax Name field.
Type NONE into the Agency Name field.
Set the Rate as 0%.
Select .

Add NL Account Codes to LEAP

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Desktop: Click the LEAP Menu > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

Web: Click > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

From the Accounting dropdown, click Nominal Ledger > Account Codes.
Enter the account codes obtained from the QuickBooks Chart of Accounts.
Click Save.

Set Your Accounting Basis

When LEAP is configured by one of our consultants, they will set your accounting basis as you require.

For more information about the accounting basis, click here.

Office Account in LEAP

It is important to set the Bank Account NL Code that has been created in QuickBooks into LEAP.

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Desktop: Click the LEAP Menu > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

Web: Click > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

From the Accounting dropdown, click Bank Accounts > Office.
Select the Office Account.
Enter the NL bank name obtained from QuickBooks. The NL account name must match the bank account name in QuickBooks for LEAP to integrate correctly.

Authorise LEAP to Access QuickBooks

The final step in setting up QuickBooks and LEAP is to authorise LEAP access to QuickBooks.

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Desktop: Click the LEAP Menu > Accounting > under Office Accounting > Nominal Ledger Link.

The LEAP Nominal Ledger will open in a new window.

Web: Click > Accounting > Nominal Ledger.

The LEAP Nominal Ledger window will open.

Click Sync Now.

The QuickBooks login page will open in your default browser.
Enter your QuickBooks credentials and click Sign In.

Once you’ve completed all the above steps, you’ll be able to start using QuickBooks with LEAP.
You're able to set up LEAP to automatically export your nominal ledger journals saving you time and effort in manually exporting them by following the steps here.

Last Modified Date

8/10/2025 1:28 am

Title

Setting Up QuickBooks with LEAP

URL Name

Setting-Up-QuickBooks-with-LEAP-IE

Resolution