Setting Up Xero with LEAP

Oct 8, 2025
Knowledge

How To

Learn how to integrate Xero with LEAP by following our guide below.

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Before you can use Xero with LEAP, you’ll first need to have your Xero account up and running. You’ll then need to set up the chart of accounts in both Xero and LEAP.

Add NL Account Codes to Xero

Open Xero and log into your account.
Click Settings > Chart of Accounts from the Xero Menu bar.

Click Add Account and create the following accounts:

Type	Code *	Name	Tax Code
Bank	110	Bank Account	VAT Return Excluded
Current Asset	185	Unbanked Funds	VAT Return Excluded
Current Asset **	120	LEAP Debtors	VAT Return Excluded
Current Asset	201	LEAP Debtor Adjustment	VAT Return Excluded
Current Liability	822	LEAP VAT Collected	VAT Return Excluded
Revenue	410	LEAP Client Fees	VAT on Income
Revenue	420	LEAP Cost Recoveries	VAT on Income
Revenue	430	LEAP Payments Received	VAT on Income
Other Income	440	LEAP Client Credits	VAT Excluded
Direct Costs	510	LEAP Office Payments	VAT on Expenses
Expense	632	LEAP Discounts Given	VAT on Expenses
Expense	633	LEAP Debtor Write Offs	VAT on Expenses
Expense	634	LEAP Payments Write Offs	VAT on Expenses
* Codes are examples only
** Accrual accounting basis only

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To learn more about adding accounts in Xero, click here.

Add NL Account Codes to LEAP

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Desktop: Click the LEAP Menu > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

Web: Click > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

Click Accounting > Nominal Ledger > Account Codes.
Enter the NL Account Codes you created in Xero.
Ensure that the Client Credits – Tax Code field is set to VAT Return Excluded.
Click Save.

Set Your Accounting Basis

When LEAP is configured by one of our consultants, they will set your accounting basis as you require.

For more information about the accounting basis, click here.

Verify Tax Codes

After your accounting basis has been set up, the relevant tax codes will be automatically imported into LEAP. To check or make any changes to the tax codes.

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Desktop: Click the LEAP Menu > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

Web: Click > Settings > Application Settings.

The LEAP Application Settings will open in a new window.

Click Accounting > Nominal Ledger > Tax Codes.

The appropriate tax codes for your selected accounting basis are displayed. It’s a good idea at this point to check that the default tax codes have been selected in the Defaults section.

To check your default tax codes:

Click Defaults tab.
You’ll notice that the tax codes are already pre-filled.
Select a different tax code from the drop-downs if required.

Authorise LEAP to Access Xero

The final step in setting up Xero and LEAP is to authorise LEAP access to Xero.

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Desktop: Click the LEAP Menu > Accounting > under Office Accounting > Nominal Ledger Link.

The LEAP Nominal Ledger will open in a new window.

Web: Click > Accounting > Nominal Ledger.

The LEAP Nominal Ledger window will open.

Click Sync Now.

The Xero login page will open in your default browser.
Enter your Xero credentials and click Log in.

Once you’ve completed all the above steps, you’ll be able to start using Xero with LEAP.
You're able to set up LEAP to automatically export your nominal ledger journals saving you time and effort in manually exporting them by following the steps here.

Last Modified Date

8/10/2025 1:50 AM

Title

Setting Up Xero with LEAP

URL Name

Using-Xero-with-LEAP-IE

Resolution