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Receipt Allocation Report

  • 24/08/2025
  • Knowledge

How To
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Location: LEAP Menu > Reports > Management > Receipt Allocation Report

Purpose: Provides an overview of how receipted funds are allocated to both billed professional fees and disbursements for selected staff within a specified period. This staff-centric report also offers the flexibility to filter and group data based on matter status or matter type, allowing users to customise the report according to their specific needs.

Report Trigger: A staff member is included in this report if:

  • A receipt or credits have been applied to an invoice within the specified period; 
  • The staff member has any fees or disbursements on the invoice attributed to them; and
  • The relevant matter is not excluded by the 'Matter Type' or 'Matter Status' filter. 

It is also important to note that

  • The attribution of fees and disbursements to staff depends on the 'Attribute to Work' setting.
  • The receipt allocation to a fee/disbursement item is in proportion to its billed amount against the invoice's total amount.
 
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How Date Range Filter Works: 
 

The date range filter, defined by the 'Start Date' and 'End Date', is employed to limit report results to receipt allocations within the selected period.
 

A receipt allocation falls within this date range only under one of two conditions:

  • If a receipt is directly applied to an invoice (which is the most common scenario), the receipt date must fall within the specified date range, or 

  • If credits are applied to an invoice under the 'Credits Ledger', the date of the credit application ('Apply Credit' date) must fall within the specified date range.
 
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How Disbursements Are Attributed: 
 

1. When the 'Attributed Work' option is set to 'Staff', disbursements are attributed to the Staff Acting.

2. When 'Attributed Work' option is set to 'Staff Responsible', 'Staff Acting' or 'Credit', disbursements are attributed to the same Staff. For example, when the 'Attributed Work' option is set to 'Staff Responsible', disbursements are also attributed to the Staff Responsible. 

Report Filters:

Date RangeDisplays receipt allocations within the specified date range.
Matter Status

Displays only receipt allocations on matters with the chosen status(es).

Matter Type Displays only receipt allocations on matters with the chosen type(s).
Attribute Work To

Consists of three filters: 

  1. Include Inactive Staff: 
    Yes: Include inactive Staff members in the 'Staff' list for selection. 
    No: Exclude inactive Staff members in the 'Staff' list for selection. 

  2.  Attribute Work To:
    Staff: Refers to the staff member who performs the actual work as a fee earner. This applies when the staff member’s name is assigned to the entry within the professional fee window. 
    Staff Responsible: Refers to the 'Person Responsible' for the matter
    Staff Acting: Refers to the 'Person Acting' on the matter.
    Credit: Refers to the Person 'Credit' on the matter.

  3. Staff list for selection

    NOTE: When you change the selection for Include Inactive Staff (from Yes to No or vice versa), the Staff drop-down list will be updated accordingly.

NOTE:

Attribute Work To calculates and displays figures related to professional fees against:

  • Staff: The direct fee earner (i.e., the staff member whose name is selected for the professional fee). 
  • Staff Responsible: The Staff Responsible for the matter on which the professional fee item has been created. 
  • Staff Acting: The Staff Acting for the matter on which the professional fee item has been created.
  • Credit: The Credit for the matter on which the professional fee item has been created.

Example: 

Assume Staff A records a fee item of $200 (tax inclusive) on Matter 001, where Staff B is designated as the Staff Responsible, and the fee is subsequently billed and collected:

  • When the report's 'Attributed Work' option to is set to 'Staff', it will only include the $200 in the calculation of Staff A's 'Fees %' and 'Fees Receipted'.
  • When the report's 'Attributed Work' option to is set to 'Staff Responsible', it will only include $200 in the calculation of Staff B's 'Fees %' and 'Fees Receipted', rather than Staff A's.

In the above example, the report's 'Inc. Tax' option is set to Yes.

Staff

Displaying only receipt allocations associated with the chosen staff member(s).

NOTE: The Staff filter works in conjunction with the 'Attributed Work to' filter to specify which staff members are included in the results and their role within the reported figures (as Staff, Staff Responsible, Staff Acting, or Credit).

Inc. Inactive Staff

A selection that allows the inclusion or exclusion of inactive staff members.

NOTE: 

  • Default setting: Excluding inactive staff.
  • The 'Staff' list will dynamically adjust according to a change made to this setting.
  • A Staff member is considered Inactive if the member's 'Current Staff Member' option is togged off under the Access & Permissions in the Staff Details window (Menu > Settings > Application Settings > Firm > Staff > Members).
Inc. Tax 

Display figures inclusive or exclusive of tax, directly applying to these two fields:

  •     Fees Receipted
  •     Disbursements Receipted
NOTE: The setting may also affect the calculation of 'Fees %'.
Group ByGroup the report results by:
  • None
  • Matter Status
  • Matter Type

Report Fields:

StaffDisplays the names of staff members based on the user selections in the 'Attribute Work to' and 'Staff' filters.
Fees %Represents the percentage of Receipted Fees attributed to the staff member compared to the total Receipted Fees of all selected staff members.

NOTE: 
  • Reflects figures within the 'Fees Receipted' column.
  • Calculated by dividing the 'Fees Receipted' of the staff member by the total 'Fees Receipted' and then multiplying the result by 100.
  • Total of Fees % may deviate by plus or minus 0.01%. 
Fees Receipted 

The amount of the receipted funds allocated to invoiced fees.

NOTE: 

This field only takes into account fee adjustments (via invoice adjustment) or fee reallocations made prior to the application of receipted funds. As a result, it does not consider any invoice adjustments or fee reallocations made afterward.

Disbursements Receipted

The amount of the Receipted Funds allocated to Invoiced Disbursements.

NOTE: 

This field only takes into account disbursement adjustments (via invoice adjustment) made prior to the application of receipted funds. As a result, it does not consider any invoice adjustments made afterward.

In relation to 'Fees Receipted' and 'Disbursements Receipted', please note that: 

Whether an invoice adjustment or fee reallocation is considered post-receipt depends on the creation time, not the transaction date.

For instance, if a receipt is applied to an invoice and subsequent adjustments are made to the invoiced fees/disbursements (via invoice adjustment), these fields will not reflect such changes. This remains the case regardless of the Invoice Adjustment date or whether the Invoice Adjustment is backdated.

Tax

Total Amount of Receipted Funds allocated to tax.

NOTE: This figure remains unaffected by the 'Inc Tax' option.

Total Inc TaxTotal Receipted amount inclusive of tax. 
Last Modified Date
24/08/2025 10:22 pm
Title
Receipt Allocation Report
URL Name
Receipt-Allocation-Report-IE

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Receipt Allocation Report